Job Details

Description :

• To provide and support the Company Secretaries and managers in all aspects of secretarial matters/functions for the Company and the Group and ensure timely compliance with the statutory, regulatory authorities i.e. Bursa Malaysia Securities Berhad, Commission of Companies of Malaysia, Securities Commission, etc.
• Assist the Company Secretaries and immediate supervisor in the preparation of deadline schedules and compliance
• Assist Company Secretaries in preparing minutes, resolutions for the group and announcements to Bursa including all relevant statutory forms as required under the Companies Act.
• Assist Company Secretaries in preparing, arranging and coordinating of Board of Directors’ Meeting, Board Committee Meetings, general meetings and management meetings for the Company and the Group.
• Prepare Board Papers for Boards and Board Committee meetings including procuring the necessary confirmations from the necessary parties for that purpose.
• Assist and coordinate compilation of board and audit papers including general meetings(s) handouts, make copies, bind and distribute to the directors/committee members.
• Liaise/communicate with Bursa Malaysia/Lawyers/Advisors/Auditors/Share Registrars/Secretarial Agents and etc for an on behalf of the company, if required.
• Assist in implementing the employee share scheme and in the exercise of option listing of the shares on Bursa, Securities, liaison and coordination with Share Registrar including maintaining the records, changes in the paid up share capital and filing of the relevant forms with the authorities.
• Assist in the preparation, production of the Annual Report (including the abridged), Circular to Shareholders and etc.
• Assist in the implementing giving effect to shareholders in including liaising with the Share Registration for timely implementation.
• Review and comment on the audited financial statements of the Company and the Group including any other documents where required.
• Scheduling of meetings for the Company ad checking for directors’ availabilities.
• Maintaining the Register of Directors’ Shareholdings & Register of Substantial Shareholders of the Company including making the necessary announcement to Bursa of any change in the interest in shares of the Company.
• Maintain the Register of Principal Officers’ shareholdings including making the necessary announcement to Bursa of any change in the interest in shares of the Company.
• Request from Share Registrars for ROD at the end of each month.
• Assist, verify and follow up on payments to external advisers, Bursa, Share Registrars and etc.
• Prepare and procure confirmation of interests from Directors and Major Shareholders for the purposes of making general announcements to Bursa.
• Prepare and procure the necessary information for the purposes of submission of Semi Annual Return to Bursa.

Requirements :

• Qualification in ICSA and/or Legal/LLB with minimum 5 years’ of relevant experience.
• An exposure in the public listed companies would be an added advantage.
• Able to apply knowledge of the Companies Act 2016, and other relevant legislations.
• Good working knowledge of company secretarial practices.
• Good command of written and oral English.
• Able to work independently with minimum supervision, meticulous and a good team player.
• Good interpersonal and organisation skills.
• Supervisory skills.
• Sound working knowledge of standard IT packages.